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Police Tech Upgrades in Question After Projected Cost Doubles

Tuesday resolution calls for $700,000 bond to fund dispatch and records management upgrade in town police department.

A proposal to is in question after estimated costs — and the pursuant bond to fund the proposal — came in at more than double the number town board members spoke about a little more than two weeks ago.

Police Chief William Wilson approached the town board on Oct. 7 with representatives from Farmingdale-based Admit Computer Systems, saying that with a current 2012 budget proposal to cut six more officers from his department, efficiencies will need to be improved to at least keep service levels on par with prior years.

The system is intended to make data gathering easier for patrol officers and hasten the booking process, among other things. Wilson said it could cut booking time in half, giving officers more time to be proactive.

A representative of Admit Computer Systems — the same company that installed 's upgrade under Wilson's direction — said at the time that capital costs would hover around $240,000. Wilson also requested support from the company during an installation period, coming in at around an additional $70,000.

However, a draft resolution — to be voted on at Tuesday's town board meeting — ballparked a cost of $695,400 for the project, and a $700,000 bond.

According to a breakdown of the cost proposal, the town would incur the following costs should the board vote to approve the upgrade:

  • Software: $240,000
  • Hardware and network infrastructure: $125,400
  • Workstations and mobile equipment: $205,000
  • Additional temporary staffing for implementation: $125,000

At Friday's meeting, Councilman Chris Nuzzi, R-Speonk, was first to express concern with the numbers, saying, "I don't remember seeing these types of numbers at the work session ... These were nowhere in this range."

Comptroller Tamara Wright said on Friday that Admit, "did not have a good estimation at that time what the equipment costs would be."

Following the Oct. 7 meeting, Supervisor Anna Throne-Holst, I-Sag Harbor, said the town had roughly $200,000 in its information technology reserves to help curb the cost of the upgrade, and the town would bond the rest. Tuesday's board meeting agenda calls for a $700,000 bond.

Messages left with Throne Holst, Wilson, and Admit's vice president of sales, who represented the company on Oct. 7 , were not immediately returned.

In an interview on Monday, Councilman Jim Malone, C-Hampton Bays, suggested a "phased-in" proposal to upgrade the system, such as implementing the technology in some cars immediately and others in the future.

"I support the concept. I still think we can get there," he said. "But we may not be able to do a broad sweep. I think to phase it in over one or two years would be more appropriate."

Malone added — as he said last Friday — that he had "no awareness that the package would be that much."

"I usually don't miss half a million dollars," he said.

b. hardy October 25, 2011 at 03:27 PM
I would certainly HOPE that the Board would require more that one proposal on a project like this. There are lots of computer companies out there and it sounds like this one thought they could get away with upping the ante since it is a taxpayer funded project.
Chris October 25, 2011 at 11:00 PM
The Southampton Town Police Department can use the "State Bids" to fund this at a much lower cost then Admit Computer would do it for.
Ed October 26, 2011 at 12:49 AM
Unreal. Low ball the estimate then hit em hard right? Were other bids obtained? What does the procurement code require? Was an independent expert consulted? How about PRI Management Group for starters.
highhatsize October 30, 2011 at 04:04 PM
Before spending $$700K(++) on a clerical technological upgrade that will make it possible for the cops to process suspects faster, why not spend a significantly lesser amount to make sure that those suspects were properly arrested to begin with? I refer to the installation of omnidirectional, always-rolling video and audio equipment in every patrol car. We have already seen the beneficial effect of a partial recording system in the Linda Kabot DWI bust. Protection of all citizens from arbitrary arrest mandate that this installation take priority.
Mark Wilson October 30, 2011 at 04:20 PM
WHERE DID THE MONEY GO from the following Federal law enforcement funds from the "AMERICAN RECOVERY ACT OF 2009" ???? THIS explains how the "scam" works" ! E X E C U T I V E O F F I C E O F T H E P R E S I D E N T O F F I C E O F M A N A G E M E N T A N D B U D G E T W A S H I N G T O N , D . C . 2 0 5 0 3 T H E D I R E C T O R May 11, 2009 M-09-18 MEMORANDUM FOR THE HEADS OF DEPARTMENTS AND AGENCIES FROM: Peter R. Orszag Director SUBJECT: Payments to State Grantees for Administrative Costs of Recovery Act Activities http://www.whitehouse.gov/sites/default/files/omb/assets/memoranda_fy2009/m09-18.pdf OR THESE Department of Justice programs ? OFFICE OF JUSTICE PROGRAMS GRANTS http://www.ojp.usdoj.gov/BJA/recovery/OJPRecoveryFactSheet.pdf ANSWER: They are ALL LEGAL "$LUSH FUNDS", so there is NO accounting for ALL of this money ! IT'S DISAPPEARED AND THEY WANT MORE OF YOUR TAX DOLLAR$ !

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